Preproduction Outline Template

[Project Title] - VR Training Preproduction Outline Template

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Rules of Engagement for Completing this Template

This section provides detailed guidance on how to fill out each part of the preproduction template to ensure thorough documentation and alignment across project phases. Use these instructions as a roadmap to create a consistent, detailed outline for your VR training project.

1. Executive Summary

• Objective: Briefly summarize the purpose of the VR training project. State what the training is intended to accomplish (e.g., teaching technicians to safely operate machinery).
• Scope: Describe the high-level features and areas that the project will cover (e.g., specific lessons, interactive elements, assessments).
• Platform: List the target hardware/software platforms for the VR training experience (e.g., Meta Quest 3, HoloLens 2).
• Total Estimated Hours: Estimate the total project hours based on the overall scope. This figure will give stakeholders a snapshot of the project’s expected effort and commitment.

2. Team Roster

• For each role, outline the core responsibilities and key skills required.
• Use these roles to guide resource allocation within epics and milestones. For example, if the project includes tool-based VR interactions, the Lead Developer and VR Interaction Developer roles should focus on these epics.
• Example Role Template:
  • Main Responsibilities: Provide a few sentences about the primary responsibilities this role will handle.
  • Skills Needed: List any specific skills that are necessary for this role, such as Unity development, physics-based interactions, or VR animation.

3. Epics by Category

• Category: Group related epics into categories for clarity (e.g., “Foundational Training,” “Core Training,” “Evaluation and Feedback”).
• Objective: Write a one-sentence goal for each epic that states its purpose and main focus.
• Acceptance Criteria: Define the specific outcomes or conditions that must be met for this epic to be considered complete. Use measurable criteria to ensure the team has a clear “definition of done” (e.g., “Trainees can correctly demonstrate safety protocols in VR”).
• Estimated Hours: Provide an estimated time commitment for each epic to help with resource planning.

4. Feature Specifications

• Epic Link: Link each feature specification back to its relevant epic for cross-referencing (e.g., Component Disassembly Simulation).
• Objective: Clearly define the purpose of the feature within the training experience. For instance, describe how a “Tool-Based Interaction” feature should simulate realistic tool usage in VR.
• Requirements: List specific technical or design requirements. This may include interaction mechanics, UI elements, or response times.
• Risks and Mitigations: Identify any known risks (e.g., potential user errors or technical limitations) and propose mitigation strategies to reduce or eliminate these risks.
• Testing Strategy: Describe how this feature will be tested, specifying scenarios, conditions, and outcomes.
• Department Dependencies: Note any interdepartmental dependencies. For example, the Programming team may need assets from the 3D Artist team, or QA may need additional input from UX/UI.

5. Timeline and Milestones

• Project Duration: Enter the overall time span (e.g., 3 months) to complete the project, giving stakeholders an expected timeline for delivery.
• Milestones: For each major phase, create a milestone and assign estimated hours and specific tasks to each role. Outline what each team member will accomplish by the end of each milestone.
• Example Milestone Format:
  • Project Manager: Include specific hours and tasks, such as “Organize kick-off meetings, coordinate initial workflows.”
  • Lead Developer: Estimated hours and key development tasks (e.g., “Develop initial tool-based interactions, set up hand tracking framework”).
  • Repeat this format for each milestone, ensuring each epic has clear, time-bound tasks and deliverables.

6. Estimated Hours Summary

• Purpose: Summarize the total hours allocated for each role. This overview helps ensure that project scope aligns with resource availability and provides a high-level view of each team member’s contribution.
• Instructions: Enter the estimated hours per role here, based on the cumulative time required for each epic and milestone.

7. Budget Estimate

• Hourly Rate: Enter the hourly rate for project billing (e.g., $150/hour).
• Calculation: Multiply total hours by the hourly rate to estimate the overall project budget. This helps stakeholders understand the financial commitment required.
• Instructions: Regularly update this section if project hours or scope change, ensuring budget expectations remain aligned with actual resource allocation.

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Executive Summary

Objective: Briefly describe the primary goal of the VR training simulator (e.g., to train users on a specific skill, safety protocols, or complex equipment handling).

Scope: Summarize the scope of the project, including the high-level training content, VR tools, and any core features (e.g., interactive lessons, simulation of tools, safety protocols).

• Platform: Specify the target hardware and software platform (e.g., Oculus Quest, Meta Quest, or HoloLens).
• Total Estimated Hours: Enter the estimated total hours required for the project (e.g., 1,500 hours).

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Team Roster

Note: Define each team member’s role and main responsibilities. Outline who will oversee the project lifecycle, ensure deadlines, and communicate with stakeholders.

Example Template for Each Role:

Role (e.g., Project Manager, Lead Developer, etc.)

• Main Responsibilities: List the key tasks for each team member in this role.
• Skills Needed: Specify any special skills required, like familiarity with Unity, physics-based interactions, or VR hand tracking.
• Epics Focused On: Highlight specific epics or features where this role will primarily contribute.

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Epics by Category

Note: Each epic represents a major feature or phase of the project, broken down into categories for clarity. Fill in the objective, description, acceptance criteria, and estimated hours for each. Epics should focus on high-level features or components like Safety Protocol Training, Interactive Tool Handling, Environmental Interactions, and Performance Tracking.

Epic 1: [Epic Name - e.g., Safety Protocol and Tool-Based Training]

• Category: [Category Name - e.g., Foundational Training]
• Objective: Briefly describe what this epic aims to accomplish.
• Acceptance Criteria:
  • List the specific criteria that determine if this epic is complete (e.g., “Trainees can correctly use VR tools, adhering to safety protocols”).
  • Use clear, measurable criteria to ensure team members understand when each epic is “done.”
• Estimated Hours: Enter the estimated hours required for this epic (e.g., 300 hours).

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Epic 2: [Epic Name - e.g., Component Disassembly & Handling]

• Category: [Category Name - e.g., Core Training]
• Objective: Describe the purpose of this epic, focusing on the trainee’s interaction with components or equipment in VR.
• Acceptance Criteria:
  • Define specific, measurable outcomes, such as “Trainees follow the disassembly sequence accurately, handling components correctly without damage.”
• Estimated Hours: Enter hours here (e.g., 400 hours).

Repeat the above structure for each additional Epic as needed.

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Feature Specifications

Note: Each feature specification links to an epic and details specific requirements, testing, dependencies, risks, and mitigations.

Example Structure for Each Feature:

[Feature Name - e.g., Safety Protocol Simulation]

• Epic: Link to the related epic (e.g., Safety Protocol and Tool-Based Training)
• Objective: Describe the goal of the feature, focusing on specific user interactions or functionality.
• Requirements:
  • List detailed technical or functional requirements, such as “Interactive emergency stops” or “Protective gear use visualization.”
• Risks and Mitigations:
  • Risk: Describe a potential issue (e.g., “Users may skip essential steps”).
  • Mitigation: Explain how to address this risk (e.g., “Implement forced sequence adherence with alerts”).
• Testing Strategy:
  • Outline a clear testing plan, noting scenarios to test or specific criteria (e.g., “Ensure safety cues trigger accurately”).
• Department Dependencies:
  • Design: Outline specific design needs.
  • Programming: Describe programming dependencies, such as “Implement hazard detection.”
  • QA: Describe QA testing focus, like “Verify sequence adherence.”

Repeat the above structure for each feature related to each epic.

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Timeline and Milestones

Project Duration: Specify the expected project duration, such as 3 months.

Milestone 1 (End of [Month 1]): [Epic Name - e.g., Complete Safety Protocol and Tool-Based Training]

• Project Manager: Estimated hours and specific tasks, such as “Organize kick-off meetings and manage initial setup.”
• Lead Developer: Estimated hours, core tasks, and objectives (e.g., “Develop simulation framework and initial tool-based interactions”).
• VR Interaction Developer: Specific tasks (e.g., “Implement hand tracking and refine tool usage interactions”).
• 3D Artist/Animator: Key responsibilities (e.g., “Model and animate tools and safety equipment”).
• QA/Test Engineer: Testing requirements for the milestone.

Repeat the above format for each milestone (e.g., Milestone 2, Milestone 3) until all epics and key project phases are covered.

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Estimated Hours Summary

Summarize the total hours per role, helping to track resource allocation and budget planning. This is essential for forecasting, budget adherence, and milestone-based tracking.

Role	Team Member	Estimated Total Hours
Project Manager	PM Lead	[Enter hours]
Lead Developer	Core Developer	[Enter hours]
VR Interaction Developer	Interaction Dev	[Enter hours]
3D Artist/Animator	Artist/Animator Team	[Enter hours]
QA/Test Engineer	QA Specialist	[Enter hours]
Total		[Total hours]

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Budget Estimate

Hourly Rate: Enter the billing rate (e.g., $150/hour).\ast \ast EstimatedBudget\ast \ast :Multiplytotalhoursbyhourlyrate(e.g.,1,500hoursx$150 = $225,000).

This budget estimate helps stakeholders understand the financial commitment and provides a basis for adjustments if the project scope changes.

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Submission Summary: This section should conclude with a high-level summary that provides context on project goals, allocated resources, and readiness for production. Describe any unique aspects or constraints of this project that will be key for stakeholders to understand at a glance.